Fomal Report Guide lines
Topic: Internet privacy Report and internet privacy presentation Slide with power point
The body of the completed report must be from 3000 to 5000 words (approximately 12 – 20 pages). If there is not enough information on the chosen topic, it must be broadened; conversely, if there is too much information, the topic must be narrowed.
The body of the report must include a minimum of THREE visuals. The visuals must enhance the report; clip art is not acceptable.
You must use at least three secondary sources and at least one primary source in researching your topic.
Reports must be neatly printed on good quality paper and be presented in a Cerlox binding. You will include the following parts:
THE BREAKDOWN AND MARKING GUIDE FOR THE REPORT
Note: The final report should be approximately 3000 – 5000 words plus front and back matter.
This information is a guide to each of the components and to the formatting of the formal report. It is not intended to replace the information given in your text.
The components are discussed in the order in which they appear in the report, not in the order in which they are written. The Memo or Letter of Transmittal, the Table of Contents, and the Executive Summary are written last.
The cover page is optional; however, it may be required by the instructor. It contains only:
Memo or Letter of Transmittal
The Memo or Letter of Transmittal introduces the report. Note: Memos are sent to employees of your organization and letters to clients.
Although first-person pronouns (I and we) are generally avoided in other sections of the long report, they may be used in the Memo or Letter of Transmittal because it is more personal. Prepare the memo after you finish writing the report.
Space the information evenly on the page:
Table of Contents
Prepare the Table of Contents after you finish the report.
List of Illustrations
Prepare the List of Illustrations after you finish the report.
Prepare the Executive Summary after you finish the report. Its purpose is to give an overview of the report to people who do not want to read the entire document. The summary may repeat some of the information in the Memo of Transmittal, but try to avoid identical wording.
The introduction provides a background or setting for the topic. It includes researched information and might discuss current trends, give a brief history, or tell why the topic is popular. In addition, it should
The introduction may be divided using these headings: Background, Purpose, Significance, Scope, Limitations, Research Methods, and Key Terms. These headings must be introduced.
Findings (Body of Report)
The Findings is the body of the report and may carry the title Discussion of Findings, Findings, or more descriptive headings. This part of the report discusses, analyzes, interprets, and evaluates the research findings.
The conclusions tell what the findings mean.
Recommendations (for analytical reports)
After considering the findings and conclusions, what recommendations would you make to your target audience?
If included, does the glossary
Note that integrating definitions into the body of the report is a good strategy for most reports.
Include any literature, charts, or documents that might be important for the reader to better understand the report. The appendix precedes the Works Cited page.
Include a complete alphabetical list of all references using MLA documentation style.
Follow the following guidelines for formatting the report.
Double-space the report with the exceptions of the pages given below. When pages are double-spaced, paragraphs are indented. When pages are single- spaced, paragraphs are not indented
Use 1 1/4-inch side margins.
All pages except the cover page and the title page must have numbers. The title page counts as a page although it is unnumbered.
Format and Layout
The format and layout (the use of white space, headings, bold type, underlining, caps, bullets, numbering, etc.) of the report should
MAIN HEADINGS: UPPER CASE, BOLD, CENTRED
First-level Headings: Mixed Case, Bold, Centred
Second-level headings: Lower case, italics, flush left
Illustrations and Tables
Illustrations (figures and tables) should be
Names: _______________ ________________ Report _______/85
23 FRONT MATTER
(2) ___ Includes title, authors and appropriate image
(8) Memo of Transmittal
___ Guide words are double-spaced; fill-in information is aligned two spaces after the longest guide word (SUBJECT)
___ Memo is initialled
___ Announces topic of report and how it was authorized
___ Summarizes the conclusions and recommendations, if applicable
___ Indicates minor problems and shows how they were surmounted
___ Mentions any additional research that was necessary
___ Acknowledges help from others if applicable
___ Provides instruction for follow-up activities; provides contact information
(2) Title Page
___ 2” space, Prepared by student’s names
___ 2” space, date of submission
(3) Table of Contents/List of Illustrations
___ Table of Contents starts with Executive Summary; pages are numbered correctly
___ Includes all report headings followed by dot leaders and page numbers; page numbers are aligned
___ Table of Illustrations/List of Figures follows; figures are listed before tables; can appear on the same page as the Table of Contents if few items or omitted if very few illustrations.
(8) Executive Summary
___ Provides a summary of each section of the entire report (6)
___ Includes conclusions
___ Includes recommendations, if applicable
___ Researched background information (3)
___ Establishes problem and purpose
___ Includes scope and limitations
___ Describes research methods & sources
___ Defines key terms (if applicable) or refer readers to a glossary
___ Previews the organization of the report (1)
___ Discusses, analyzes, and interprets the research findings as applicable (8)
___ Includes in-text citations formatted appropriately as applicable (max. 5)
___ Contains an introductory statement that relates to the findings (1)
___ Sums up the key ideas proven by the findings (2)
___ Explains what the findings mean; makes recommendations if applicable (2)
___ Final statement which leaves a lasting impression (1)
4 END MATTER
(1) ___ Appendices/Glossary
(3) ___ Works Cited/Bibliography; uses correct format
10 STYLE (1/2 pt. each unless indicated)
___ Clear sentences (immediately understandable) ___ Sentence variety
___ Use of plain English ___ Paragraphs well developed
___ Concise ___ Short paragraphs
___ Effective word choice ___ Short sentences
___ Objective point of view; omits personal pronouns (2)
___ Content is credible and is presented in a logical manner (2)
___ Uses clear descriptive headings; introduces each new level of headings (2)
9 GRAMMAR, PUNCTUATION, SPELLING
___ Correct spelling, grammar and punctuation (-1/2 pt. per error to a max. of 8)
___ Parallel construction used for bulleted and numbered lists
___ At least three visuals are included; no clip art (2)
___ Choice of visual is appropriate
___ Format is correct & consistent
___ Visuals are appropriately placed after they are introduced and on the same page
___ Source information is included if appropriate
___ Attractive and readable (cover of report looks inviting)
___ Appropriate style and size of font
___ Section headings are placed at the top of a new page
___ Effective layout (appropriate use of white space; report is readable)
___ Distinct levels of headings
___ Report is double-spaced with each paragraph indented